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Enterprise Content Management (ECM) Solutions Overview

Content Management Services provides a wide range of solutions that manage information lifecycle Management (ILM) content across multiple departments within a single repository. This unified, comprehensive, and scalable platform ensures content authenticity and integrity, simplifies management with automated policies, enables content sharing across organizations, and assigns the right level of protection to the right information at the right cost.
The following information should be considered for a successful practice:

  • Business Drivers for Content Management

  • Document Capture, Small to Medium, And Large Enterprises

Business Drivers for Content Management

Entreprise Content Management (ECM) Solution

DOCUMENT CAPTURE: Once content of interest is identified, methodology of conversion from paper, film, fiche to digital format will be identified.

  • Creates digital image of documents

  • Enhances images and uses intelligent document recognition to identify document types. (e.g., W2, invoices, correspondence, etc.)

  • Extracts data from documents: (Barcode, OCR, Database Lookup)

  • Validates data against enterprise application systems

  • Delivers data to AX & ERP applications, storage/file systems

SMALL TO MEDIUM ENTERPRISE applies to smaller organizations and / or a departmental solution where a few specific applications will be built and launched. (ApplicationXtender family of products)

LARGE ENTERPRISES CONTENT MANAGEMENT requires a highly scalable platform upon which applications are developed and lunched. The users could encompass several departments each with several thousand users. (Documentum D5 & D6 family of products)

IN-HOUSE VERSUS OUT-SOURCED CONTENT MANAGEMENT: It has become an acceptable practice for a variety of organizations to out-source the entire content management services from proof of concept to application development, training, maintenance and support services are done without using any of resources of an organization.

STORAGE METHODOLOGY AND ARCHIVING
Once content is created and spans through its active lifecycle, it will be stored and archived. Pending applications created, retrieval requirements and frequency of retrievals, an efficient storage strategy will be designed and archived for short and long term retrieval practices. Additionally, appropriate back up and recovery management will be put in place. No upfront investment required and just pay for the usage as you go, such as in utility monthly fees.